Forms: Sign-Up Slots

Recruiting Volunteers to Serve? Planning a Potluck? Hosting a Conference with Multiple Sessions & Limited Capacities? Consider Signup Slots!


Building a Signup Form

1. Start by selecting Start from Scratch in the Form Templates. Name your form, then click Start Building Form.

2. Locate and click Signup Slots from Field Sets. Please note: One type of Field Set can be added per Form.




3. A dialogue box will immediately appear where you will want to enter a Slot Title (what you want people to signup for) and the number of Available Spots. As people signup for that particular slot, the number will decrease on the form.

In the example below, "Appetizers" is the Slot Title. We have entered "10" for Available Spots because we will need 10 appetizers for our event.



4. You'll also notice three check boxes below the Slot Title and Available Spots to further customize that slot:

  • No spot limit: unlimited number of spots to fill (this will remove a set number from the Available Spots field)
  • Users can see signups: names of other spots filled will appear on form as they are claimed
  • Allow multiple signups: one individual can claim that specific slot more than one time

Once you have set your preferences for that slot, click Add.



5. You'll proceed with adding additional slots by clicking + Add Slot. We recommend you add all of your slots initially.

Important Note: It may be helpful to make a list of your signup option and categorize them before getting started, as they will each be listed within your one Signup Slot Field Set.

6. Once all slots have been added, you'll have the option to Group Slots into Categories.



This option will allow you to clearly segment signup opportunities.

In the example below, we have categorized Food, Supplies, and Volunteer Opportunities.



You can move Slots from one category to another by using the double dotted lines to the left of each slot box. You can also edit or delete each slot using the pencil and trash can icons to the right of each slot box.

Once the form is published, the categories will appear as tabs at the top of the form for easy navigation for your registrants.



To avoid confusion, end-users will sign-up for one type of slot per form. If they would like to sign-up for multiple types of slots, they can resubmit the form. By design, registrants will be required to input their First Name, Last Name and Email.

7. Before publishing your form, be sure to take time to dive into the Form Properties. Form Properties allow you customize important back-end functionality for your form as well as add those visually engaging details that take your form from functional to fantastic!


Signup Form with Ticketing

If you need to produce unique tickets for your signups, you'll want to begin by enabling ticketing within your Form Properties.

Once Ticketing has been enabled, tickets will automatically be sent to the email address provided by the registrant below their signup selection. Tickets can be previewed in Form Properties under the Email tab by clicking the eye icon.




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