This report shows the members who have been absent two or more times in the last month for an attendance session. This can be adjusted to any date range. You can also filter by the number of absences to find a different threshold (base number of times missing a session).

To get to Absences Reports

1.  Go to Reports → Attendance → Absences. This will automatically populate a report that will show you individuals who have been absent two or more times in the last month for any attendance session in the system.
2. Click the drop-down to choose the date range you wish to include in the report and click Apply.

3. Click on the Filter By drop-down. A modal will appear at the top of the report allowing you to set filters for your Absence Report. This allows you to choose one or more Groups, Group Views, and/or Group Aggregates to include in your report. To select more than one group, simply scroll down the list and click to add any you want to filter on (use the ' X ' in the Group Name button to remove it). 

4. Specify a Threshold. This is the lower limit of absences. Absences below this threshold will not be counted. Default: 2.
   • If you enter the number "4" you will get a report for any individuals that have missed 4 or more meetings in the date range selected.

5. Click the drop-down to view the list of filtered members will be presented as a list with their First Name, Last Name, Phone Number, and Absences (number of times they have missed being marked as attending). Each of these columns can be clicked on (like the Absences column) to quickly filter the list.

To Send a Mass Contact

1. Filter the report following the steps above.
2. Click on the Blue Envelope in the upper right-hand side of the report. 

3. A pop up will appear. This will allow you to put in a subject and the body of an email. 
4. If you wish to log this email as an interaction for all individuals in this report, put a checkmark in the box for this.

5. Click Send

Updated October 08, 2024 21:41